4.1 Sample Board Agenda

ABC Start-Up Co. Inc.
Boardroom, Company Offices
Day, Date, and Time

NOTICE OF DIRECTORS’ MEETING

A meeting of the Directors of ABC Start-Up CO. Inc. will be held at _____ a.m./p.m. local time on the _____ day of _____, 20__ at the following location:

_____ _____ _____

Vancouver, British Columbia

MEETING AGENDA

I – x:     Information item

D – x:   Decision item

# Tab Item Responsible
1 Call to Order Chairman
2 Waiver of Notice Chairman
3 D – 1 Minutes of Previous Meetings Secretary
4 Business Arising from the Minutes Chairman
5 I – 1 CEO’s Report CEO
6 I – 2 CFO’s Report CFO
D – 2 Approval of Financial Statements Chairman
7 I – 3 Certificate of Compliance CFO
8 I – 4 Sales Report VP Sales
9 I – 5 Development Report VP R&D / CTO
5 I – 1 Quarterly Operations Report CEO
6 I – 2 – Financial Report CFO
D – 2 – Approval of Financial Statements Chairman
7 I – 3 Certificate of Compliance CFO
8 I – 4 – Sales Report VP Sales
9 I – 5 – Development Report VP R&D / CTO

10

I – 6 – Administrative Report CEO / CFO
11 I – 6 Audit Committee Report Audit Chair
12 Items Requiring Board Approval Chairman
D – 3 – Options grant
D – 4 – Hiring of Senior Executive
D – 5 – Major Contract
13 Other Business Chairman
14 Next Meeting Secretary
15 Adjournment Chairman

Notes:

  • Items 5 through 9 in italics are items on the agenda for the regular monthly Board meetings.
  • Items 5 through 9 in bold form the Quarterly Report to the Board on the Annual Operating Plan, and replace for this quarterly meeting the corresponding items 5 through 9 in italics.